DRAFTS FOR CONDUCTING ELECTIONS IN CO-OPERATIVE HOUSING SOCIETY LTD
Performa of the Circular inviting applications for the post of Returning Officer
Performa of Application Letter for the post of Returning Officer by the members
Performa of the Notice for the Managing Committee Meeting to discuss and appoint the “Returning Officer” from the application received from the interested members of the society willing to act as a “Returning Officer” for conducting elections to the managing committee of the society or to appoint an election officer from the panel of election officers notified for the division by the state cooperative election authority
Performa of resolution to be passed by the Managing Committee appointing the Returning Officer
Performa of appointment letter for the post of Returning Officer
Performa of undertaking by the “Returning Officer” to be given on the plain paper
Performa of letter to the registrar informing about the appointment of the Returning Officer
Performa of Circular about the appointment of the Returning Officer
FROM E-3-Provisional List of Voters
The Performa of the Notice and Agenda of the Managing Committee meeting to finalize the provisional list of voters in Form E-3
The Draft Performa of minutes and resolution to be passed by the Managing Committee finalizing the provisional list of voters
The draft of Covering letter to be sent to the office of the Registrar
Draft of Notice to the members Regarding publication of Provisional list of Voters for the election to committee for the year _____ to ______ .
The draft of the letter to be given by members to the Returning officer for the necessary corrections to be incorporated in final list of voters
The draft letter to be given by the Returning Officer to the member
Form E-3(1)- Final List of Voters
Draft Consent letter regarding transfer of his voting rights in favor of ASSOCIATE MEMBER or JOINT MEMBER
Draft Authority Letter duly authorizing the authorized representative to vote at the election, on behalf of Company or firm or any other body, corporate or local authority or any association of persons or any legal Body
ON THE LETTER HEAD OF THE COMPANY/ASSOCIATION OR CORPORATE BODY
ELECTION PROGRAM ON THE SOCIETY LETTER HEAD
The Performa of the Notice and Agenda for such Special General Body Meeting for election of the Managing Committee
The Draft Performa of minutes and resolution of Special General Body Meeting for election of the Managing Committee
Form E-5- Form of Nomination Paper
DECLARATION BY THE PROPOSED CANDIDATE
Receipt of Written acknowledge for nomination papers and declaration-To be handed over to the person presenting the nomination paper
The Performa for nomination list to be prepared by returning officer
Nomination rejection letter- On the society letter head
Form E- 6- Rule No. 76-L
Receipt of Notice of Withdrawal -To be handed over to the person delivering the notice
Form E-7-Rule no. 76-M- Final List of Contesting Candidate
Form E- 10-Rule no. 76-N- Form of ballot Paper
The Performa of written appointment letter to be given by the Returning officer
Form E- 12- Form of Declaration by Companion of Blind or infirm Voter
Form E- 13- List of blind and Infirm Voters
Form E- 14- Tendered Voters List
Form E- 15- Ballot Papers Account
Form of Declaration of result and publication of names of members of the Committee
Form No. 16 – Form of result Sheet
Performa for Notice of First Committee Meeting
The Draft Performa of minutes and resolution of First General Body Meeting
EXHIBIT NO – 60
APPENDIX- 5
[Under the Bye –law Nos. 19B & 19C]
The Form of application for Associate Membership by an Individual, Who desire to hold shares jointly with Member , who is already admitted to membership of the Society
EXHIBIT – 61
APPENDIX 10A
[Under the Bye- law No. 116(d)]
No Objection Certificate and Undertaking from the Original Member to be submitted by the Associate Member intending to be a Member of the Managing Committee of the Society
EXHIBIT – 62
Format of written consent/recommendation given by the original member to associate member required under 154B-11 of the MCS act